2019 Festival of Witches Psychic Fair & New Age Bazaar
Vendor/Exhibitor Contract
The Festival of Witches Psychic Fair & New Age Bazaar welcomes you as an exhibitor in this year's show! To complete the process, just follow these simple steps:
#1. Check our exhibitor list on the area you wish to exhibit to make sure that no other representative of your company has already signed up with us, or that there aren't other exhibitors selling the same product(s) as you are. Spaces are limited and exclusive, so we have a limit as to how many vendors of like products we accept.
#2. Once you have checked the list, if you are still interested in becoming a exhibitor at our show, read the exhibitor contract carefully, complete the form, and submit it to us. Payment in full must accompany your application. If payment is not received with your application, it may delay further acceptance into the fair or your application may be rejected. Please be aware: PAYMENT IN FULL is the ONLY way to secure your space at the fair. Due to the popularity of this event and how quickly exhibitor spaces fill, we cannot hold a space for vendors. Spaces are on a first-come, first-serve basis after you have received your acceptance letter.
#3. Once you have submitted the form to us, you must reserve your space with payment.
Cost per 6' space (Tables,Chairs and table cloths are provided) $385/weekend
Exhibitor fees are NON REFUNDABLE.
Event is held indoors. Vendor Set-Up begins at 6 AM. Our VIP ticket holders have early access into the event and will begin arriving at 8 A.M. All exhibitors will be emailed with the exhibitor packet, which includes set up time and other pertinent exhibitor and show information. Exhibitor packet will also be posted in the event participant's group on Facebook, which you are added to upon completion of registration and payment, as will all updates.
The number of exhibitor space is LIMITED and FEES MUST BE PAID IN ADVANCE TO SECURE YOUR SPACE.
A LIMITED number of one day vendors will be accepted. Current number of one day spaces available for each day: 6.
Loud speakers and PA systems are not permitted.
Spaces are pre-assigned on the basis of a first-paid, first-assigned basis. No particular space can be guaranteed.
Electricity is provided upon request.
NO ALCOHOLIC BEVERAGES OR NARCOTICS ARE PERMITTED IN THE EXHIBITOR AREA.
Booth Sharing is not permitted.
Tarot and other psychic readings are not permitted in the exhibitor area.
We are accepting retailers and service providers of magical, holistic, eco-friendly, natural, new-age and hand-crafted products and services, as well as paranormal, horror, oddity, halloween-themed, steampunk and unique products and services.. We do not accept representatives of Direct Sales of Party Plan Companies at this time.
BY COMPLETING THIS APPLICATION AND SIGNING THE AGREEMENT, THE VENDOR AGREES TO:
Make payment for their space in full within 5 days of submitting this application.
Begin setting up their exhibit no later than 7 AM. Please note that if you are not ON SITE by 8 AM and we have received no phone call from you that you will be running late, your space will be assigned to another vendor on our wait list.
Remain set up for the entire length of the event unless otherwise advised by the Event Manager.
Cooperate in and around the gathering of trash around your space.
Withdraw any material found objectionable by the staff/promoter.
Not perform tarot or other psychic reading services in the vendor area.
Sell ONLY THE PRODUCTS AND SERVICES LISTED on the application.
If an exhibitor has products not listed on the application that are in conflict with nearby vendors, You may be asked that the products be removed. (This will be enforced).
LOCAL businesses within Westchester County and surrounding areas may be given an exclusive right to sell certain items which will prohibit exhibitors from selling these specific items.
DO NOT bring loud speakers or PA systems.
Idemnify, defend and hold harmless the Festival of Witches and Hilton Hotel, Rye Brook, its agents, officers, employees and representatives for all claims of bodily injury, property damage, product theft, and bodily injury including all consequential financial loss resulting therefrom as well as all legal expenses involved in handling such claims.
Collect and pay all municipal state and federal taxes related to all sales made.
Submit a copy of your NY State Sales Tax Certificate to the event manager no later than October1, 2019. Sales tax certificates MUST be displayed on vending tables.
Accept all conditions of this agreement.
By completing the vendor registration and contract and by submitting payment in full, Vendor agrees to all terms and conditions set forth in this contract and THE Exhibitor AGREES TO PAY A NON-REFUNDABLE SPACE RENTAL FEE. NO PARTIAL PAYMENTS ACCEPTED! THE UNDERSIGNED EXHIBITOR AGREES TO FULFILL THE CONDITIONS STATED ABOVE (Important information paragraph).
Exhibitor Application.Payments MUST either accompany a completed application or be submitted within 5 days of the application. Spaces are only reserved for those exhibitors who have completed registration with BOTH application and payment. We reserve the right to refuse Exhibitors who do not follow these guidelines.
#1. Check our exhibitor list on the area you wish to exhibit to make sure that no other representative of your company has already signed up with us, or that there aren't other exhibitors selling the same product(s) as you are. Spaces are limited and exclusive, so we have a limit as to how many vendors of like products we accept.
#2. Once you have checked the list, if you are still interested in becoming a exhibitor at our show, read the exhibitor contract carefully, complete the form, and submit it to us. Payment in full must accompany your application. If payment is not received with your application, it may delay further acceptance into the fair or your application may be rejected. Please be aware: PAYMENT IN FULL is the ONLY way to secure your space at the fair. Due to the popularity of this event and how quickly exhibitor spaces fill, we cannot hold a space for vendors. Spaces are on a first-come, first-serve basis after you have received your acceptance letter.
#3. Once you have submitted the form to us, you must reserve your space with payment.
Cost per 6' space (Tables,Chairs and table cloths are provided) $385/weekend
Exhibitor fees are NON REFUNDABLE.
Event is held indoors. Vendor Set-Up begins at 6 AM. Our VIP ticket holders have early access into the event and will begin arriving at 8 A.M. All exhibitors will be emailed with the exhibitor packet, which includes set up time and other pertinent exhibitor and show information. Exhibitor packet will also be posted in the event participant's group on Facebook, which you are added to upon completion of registration and payment, as will all updates.
The number of exhibitor space is LIMITED and FEES MUST BE PAID IN ADVANCE TO SECURE YOUR SPACE.
A LIMITED number of one day vendors will be accepted. Current number of one day spaces available for each day: 6.
Loud speakers and PA systems are not permitted.
Spaces are pre-assigned on the basis of a first-paid, first-assigned basis. No particular space can be guaranteed.
Electricity is provided upon request.
NO ALCOHOLIC BEVERAGES OR NARCOTICS ARE PERMITTED IN THE EXHIBITOR AREA.
Booth Sharing is not permitted.
Tarot and other psychic readings are not permitted in the exhibitor area.
We are accepting retailers and service providers of magical, holistic, eco-friendly, natural, new-age and hand-crafted products and services, as well as paranormal, horror, oddity, halloween-themed, steampunk and unique products and services.. We do not accept representatives of Direct Sales of Party Plan Companies at this time.
BY COMPLETING THIS APPLICATION AND SIGNING THE AGREEMENT, THE VENDOR AGREES TO:
Make payment for their space in full within 5 days of submitting this application.
Begin setting up their exhibit no later than 7 AM. Please note that if you are not ON SITE by 8 AM and we have received no phone call from you that you will be running late, your space will be assigned to another vendor on our wait list.
Remain set up for the entire length of the event unless otherwise advised by the Event Manager.
Cooperate in and around the gathering of trash around your space.
Withdraw any material found objectionable by the staff/promoter.
Not perform tarot or other psychic reading services in the vendor area.
Sell ONLY THE PRODUCTS AND SERVICES LISTED on the application.
If an exhibitor has products not listed on the application that are in conflict with nearby vendors, You may be asked that the products be removed. (This will be enforced).
LOCAL businesses within Westchester County and surrounding areas may be given an exclusive right to sell certain items which will prohibit exhibitors from selling these specific items.
DO NOT bring loud speakers or PA systems.
Idemnify, defend and hold harmless the Festival of Witches and Hilton Hotel, Rye Brook, its agents, officers, employees and representatives for all claims of bodily injury, property damage, product theft, and bodily injury including all consequential financial loss resulting therefrom as well as all legal expenses involved in handling such claims.
Collect and pay all municipal state and federal taxes related to all sales made.
Submit a copy of your NY State Sales Tax Certificate to the event manager no later than October1, 2019. Sales tax certificates MUST be displayed on vending tables.
Accept all conditions of this agreement.
By completing the vendor registration and contract and by submitting payment in full, Vendor agrees to all terms and conditions set forth in this contract and THE Exhibitor AGREES TO PAY A NON-REFUNDABLE SPACE RENTAL FEE. NO PARTIAL PAYMENTS ACCEPTED! THE UNDERSIGNED EXHIBITOR AGREES TO FULFILL THE CONDITIONS STATED ABOVE (Important information paragraph).
Exhibitor Application.Payments MUST either accompany a completed application or be submitted within 5 days of the application. Spaces are only reserved for those exhibitors who have completed registration with BOTH application and payment. We reserve the right to refuse Exhibitors who do not follow these guidelines.
Payment
Weekend Vendor Space ONLY
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